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| Viewing Your Schedule |
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| Responding to Meeting Requests |
| Planning Meetings |
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| Options |

# Responding to Meeting Requests

When other people in your group want to invite you to a meeting, they will send you a meeting request. A meeting request arrives in your Inbox like a mail message, and as with new messages, it will appear in boldface until you open it. The opened meeting request provides all of the relevant information for the meeting (such as time and location).This is a paragraph of text.

To respond to a meeting request:

1. In your Inbox, locate the meeting request and open it as you would an e-mail or posted message. The standard Read Message form will open, with two meeting-related additions (described in steps 2 and 3).

2. Before sending your answer to the meeting requestor, you need to fill in one of the following options:

   - Edit the response before sending
     This will open a response window allowing you to type a message to the meeting requestor. This message will be sent to the reqestor along with your response to the meeting request. For example, you could use this option to explain why you're declining the meeting request, or to raise an issue you'd like to discuss at the meeting.
   - Send the response now
     The is default selection. With this option, you will send your response to the meeting requestor (accept, tentatively accept, or decline) with no comment.
   - Don't send a response
     If you accept or tentatively accept the meeting request, this option will add the meeting to your calendar, but the meeting requestor will hear nothing from you.

3. Now you can make your decision about the meeting. Click either the Accept, Tentative, or Decline button above the message header.

   - Accept adds the meeting to your calendar. Others looking at your schedule will see that your are busy.
   - Tentative adds the meeting to your calendar tentatively. Others looking at your schedule will see you have a tentative engagement.
   - Decline does not add the meeting to your calendar.

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